From the start of planning until the day before the event
- Work with the Host Site Coordinators to schedule the event.
- Send out confirmations of the event's reservation to the Host Site
Coordinator, the Scheduling Contacts, and the Room Contacts.
- Send out confirmations of any changes to the event's reservation
to the Host Site Coordinator, the Scheduling Contacts, and the Room
Contacts.
The day before the event
- Send out confirmations of any changes to the event's reservation
to the Host Site Coordinator, the Scheduling Contacts, and the Room
Contacts.
- Set up the event in the conference equipment.
The day of the event until start of setup
- Confirm the event setup in the conference equipment.
The start of setup until the event itself
- Work with the Host Site Coordinator and all Room Contacts to set
up the event.
During the event
- Be available to resolve problems and make changes.
Post-event teardown
- Remove the event from the conference system.
- Review with the Host Site Coordinator any problems that arose
during the event setup or operation.
Followup
- Exchange information with the Host Site Coordinator as appropriate
on participant satisfaction with the event.
